Penkridge Parish Council
Haling Dene Centre
Cannock Road
Penkridge
Stafford
ST19 5DT
2nd May 2025
To: Members of the Penkridge Parish Council
Dear Sir/Madam
I write to invite you to attend a meeting of the Penkridge Parish Council to be held on Thursday 8th May 2025 at 7.30 pm.
Yours faithfully
Lesley Hough
Parish Administrator
Part I – Public Session
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings, with the inclusion of confidential matters.
AGENDA
1. APOLOGIES
2. CHAIRMAN & VICE CHAIRMAN
[a] To elect the Chairman of Council.
[Chairman to sign Register of Acceptance to Office].
[b] To elect the Vice Chairman of Council.
3. PERSONALIA AND EVENTS
[a] To receive the above for May 2025.
[b] Members of the Council and Public in attendance to declare if they are video/audio recording the meeting.
[c] To receive the 2025-2026 Meetings Calendar.
[d] To approve the reschedule of the January 2026 Full Council meeting from 8th January to 15th January due to the Christmas Holidays.
4. COMMITTEES
[a] To elect members to each of the Parish Council’s two Committees.
Please refer to item 22.2 of Standing Orders. Annual appointments 2024-2025 attached for reference.
[b] To note that the Chairman and Vice-Chairman of each Committee will be elected at the first meeting.
5. APPOINTMENT OF REPRESENTATIVES TO OTHER BODIES
[a] To appoint Council representatives to outside bodies.
Annual appointments 2024-2025 attached for reference.
6. DECLARATIONS OF INTEREST
7. DISCLOSABLE PECUNIARY INTEREST (DPI)
To receive and consider any DPI requests.
8. PUBLIC PARTICIPATION
As per Standing Orders – Public Participation 7.3[a], 33.5, 33.6, 33.7 and 33.8 [attached]
9. POLICE MATTERS
[a] To receive a police report if available.
10. SOUTH STAFFORDSHIRE & STAFFORDSHIRE COUNTY COUNCIL
[a] To receive updates/reports from the above Councillors.
11. MINUTES
To approve the minutes of the Full Council meeting of the:
[a] 10th April 2024
[b] To receive the Follow Up Sheets for the April Full Council.
12. COMMITTEE MINUTES
To note the minutes of the:-
[a] Planning Minutes for 11th April 2024.
13. WORKING GROUP MINUTES
[a] To note that no minutes have been received.
14. OUTSIDE GROUPS WITH PC REPRESENTATION
To note that no minutes have been received.
15. ACCOUNTS
[a] To approve the accounts for payment for the month of April 2025 [to follow] .
[b] To receive the PA’s year-end report and approve the end of year Final Accounts for 2024-2025.
[c] To receive and approve the Annual Return for the year ended 31st March 2025 – Section 1 Annual Governance Statement 2023/2024.
[d] To receive and approve the Annual Return for the year ended 31st March 2025 – Section 2 Accounting Statements 2023/2024.
[e] To receive the Internal Auditor’s year end audit report for 2024 – 2025 [to follow].
[f] To receive the year end Pie Chart for 2024-2025.
[g] To approve the appointment of the Internal Auditors from Support Staffordshire for the coming financial year.
16. POLICIES AND PROCEDURES
To note the below Procedures will be on the June Full Council agenda following a review by the Internal Auditor:
[a] Financial Regulations
[b] Standing Orders
[c] To note there are no updates to the Transparency Code 2015.
17. PENKRIDGE PARISH CASUAL VACANCY – NORTH EAST WARD
[a] To receive and consider applications for the vacancy on the North East Ward.
18. NEIGHBOURHOOD PLAN
[a] To receive an update on the above from Parish Council representatives.
19. DATE AND TIME OF NEXT MEETING
Thursday 12th June 2025 at 7.30 pm.
20. Local Government Act 1972 – Exclusion of Press and Public – to resolve that the Press and Public be excluded from the meeting during consideration of the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in the appropriate paragraph(s) Section 1[2] Public Bodies/Admission to meetings Act 1960.
Agenda Item 8
Standing Orders – Public Participation
7.3
[a] For a period of no longer than 15 minutes at the commencement of the meeting to receive comments from the general public present at the meeting, concerning relevant items or business of the Council. No person may speak for more than 2 minutes at the discretion of the Chairman.
33.5 The public are permitted to make representations, answer questions and give evidence in respect of any item.
33.6 The period of time which is designated for public participation in accordance with standing order above shall not exceed 15 minutes.
33.7 Each member of the public is entitled to speak once only in respect of business itemised on the agenda.
33.8 A question asked by a member of the public during a public participation session at a meeting shall not require a response or debate.