Penkridge Parish Council
Minutes of the Haling Dene Management Committee Meeting
Held on 26th January 2023 at 7.00 pm at the Haling Dene Centre
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings,
with the inclusion of confidential matters.
Present
Councillor Calvert Stonehouse [Chairman]
“ Andrew Adams [Vice Chairman]
“ Mrs Helen Adams
“ Mrs Petula M C Hughes
“ Victor Kelly
“ Anthony Minshall
Non-Committee Members in Attendance were Cllrs Andrew Lenz and Mrs Vivienne Smith
Also in Attendance Ms L Hough
There were no members of the Public in attendance
Part I – Public Session
Councilor Stonehouse declared he was audio recording the meeting.
512. APOLOGIES
Apologies were received from Committee Members Cllrs Sam Harper-Wallis and David Oldfield,
Non Committee Members Cllrs Ms Gail Balance and Alan Smallwood
513. DECLARATIONS OF INTEREST
There were no declarations of interest.
514. DISCLOSABLE PECUNIARY INTEREST (DPI)
There were no DPIs.
515. MINUTES
Resolved
The minutes of the meeting of the 27th October 2022 be approved as a true and correct record
and signed by the Chairman.
[b] The Follow Up Sheets were received for the October meeting.
516. INCOME/EXPENDITURE
[a] The Haling Dene Management printouts for the year to date were received.
[b] The Functions/Bookings list was received for the year to date.
517. HALING DENE CENTRE
[a] It was noted that the yearly inspection by TJB had been undertaken and there are no major
problems, only a few roof tiles replaced.
[b] The HDC Monthly Inspection Report for January was received.
[c] The PA had costed for a new Projector and two 65 in TVs an the cost range is
Projector £580 – £4,000
65 in TV £550 – £5,900
It was recommended that a projector be purchased up to £650 and the purchase of the TVs be
reviewed later in the financial year.
Cllr Mrs Hughes advised that she had a projector she could donate to the Centre, which Councillors
would consider at the March meeting together with the quotations to purchase new equipment.
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517. HALING DENE CENTRE [Cont’d]
[c] Resolved that the PA obtain quotations for a projector and 65 in TV and this be placed on the
March agenda for consideration.
[d] It was noted the Patio shrubbery would be removed by the Handyman and the new horticultural
Contractor would be asked to quote for new planting.
[e] Consideration was given to the Chairman’s report on the Haling Dene Centre trees following a site
meeting with the SSC Tree Preservation Officer.
The Chairman advised that the SSC Officer would visit the Centre on Tuesday 31st March to give
advice on lifting the trees at the rear of the grounds so the bench could be visible from the road.
This item would be included on the March agenda.
Councillors also asked if the Tree Officer could view the Ash Tree in Francis Green Lane allotments.
Resolved that this item be placed on the March agenda.
[f] The PA advised that Dyno rod would visit the site the following week to give a quotation to clear
the tree roots in underground storm drain from Room 1.
Resolved that this item be placed on the March agenda.
518. KING’S CHARLES CORONATION
[a] An update for the above arrangements on Sunday 7th May were given.
Details are attached to the official copy of the minutes.
519. HORTICULTURAL CONTRACTS
[a] Consideration was given to Tenders received for the Horticultural Contract for 2023 – 2026.
Resolved that the contract for the current Contractors, Stafford Borough Council, be extended for
a further two years.
[b] Consideration was given to Grass Cutting Contractor’s request for a 11% increase to their current
Contract in line with inflation.
Resolved that the above be approved.
520. BAR FACILITY
The PA advised that The Mobile Bar Company had agreed to a 12 month trial to provide a
dedicated bar service to the Haling Dene Centre for all Functions. She said that the Premises
License had been updated and Premier Bar Co had been replaced with the Mobile Bar Company.
Council considered the PA’s request to have an alcohol package for Small Gatherings under 50.
Resolved that the alcohol package be approved for Small Gatherings under 50 guests.
521. DATE AND TIME OF NEXT MEETING
Thursday 23rd March 2023 at 8.30 pm.
522. Local Government Act 1972 – Exclusion of Press and Public – to resolve that the Press and Public be
excluded from the meeting during consideration of the following items of business on the grounds
that they are likely to involve the disclosure of exempt information as defined in the appropriate
paragraph(s) Section 1[2] Public Bodies/Admission to meetings Act 1960.
The meeting closed at 8.00 pm
Chairman: _____________________________ Date: _____________________________
