Penkridge Parish Council
Minutes of the Haling Dene Management Committee Meeting
Held on 24th October 2024 at 8.15 pm at the Haling Dene Centre
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings, with the inclusion of confidential matters.
Present
Councillor Andrew Adams [Chairman]
“ Mrs Helen Adams
“ Mrs Jo Chapman
“ Christopher Manton
“ Anthony Minshall
“ Mrs Jayne Taylor
Non-Committee Members in Attendance were Cllrs Ron Kenyon, Andrew Lenz, Gary Poston and Mrs Vivienne Smith
Parish Administrator Lesley Hough
There were no members of the Public in attendance
Part I – Public Session
552. APOLOGIES
Committee Members: Apologies were received from Cllr victor Kelly.
Non-Committee Members: Apologies were received from Cllr Alan Smallwood.
553. VIDEO/AUDIO RECORDING
[a] There was one member of the Council who declared they were video/recording the meeting, Cllr Gary Poston.
554. DECLARATIONS OF INTEREST
Cllr Mrs Petula Hughes declared a non-pecuniary interest in agenda Item 7 Room Hire Charges.
555. DISCLOSABLE PECUNIARY INTEREST (DPI)
There were no DPIs.
556. MINUTES
Resolved that:
[a] The minutes be approved for the meeting of 25th July 2024.
[b] The Follow Up Sheets from the July meeting were received.
557. INCOME/EXPENDITURE
[a] The Haling Dene Management printouts for the year to date were received.
[b] The Functions/Bookings list for the year to date were received.
558. COMMITTEE BUDGET 2024/2025
It was noted the improvement/project for the 2025/2026 financial year would be a continuous of the Harling Dene Centre refurbishment.
559. ROOM HIRE CHARGES – 2025/2026
[a] Consideration was given to if the Committee wished to increase the Room Hire Charges for the coming financial year.
Resolved that the room hire costs increase by 6 per cent.
560. HALING DENE PLANNED MAINTENACE PROGRAMME YEAR 8
[a] Consideration was given to what should be undertaken during Year 8 of the above and how this should be taken forward, taking into account funding available.
Resolved that the CCTV system be upgraded.
561. 2025-2026 SUGGESTED PROJECTS
[a] Consideration was given to the above:
Parking – four spaces be set aside for staff parking.
EV Points – should be provided at the Haling Dene Centre
Community Garden Project to maintain the rear of the Haling Dene Grounds with the provision of a green house and shed
Boundary Wall adjacent to the canal.
562. HALING DENE HOUSE
[a] Consideration was given to if the Committee wish to increase the rental for the above from January 2025.
Resolved that the rental increase to £975.00 per calendar month.
563. HALING DENE CENTRE
[a] Consideration was given to a quotation from Braemar Arboriculture Limited at a cost of £600 to undertake an additional tree survey following the fallen tree last year.
Resolved that the above quotation be accepted.
564. GRASS CUTTING AND HORTICULTURAL CONTRACTS
[a] It was noted the three-year Contract for the above are due to expire on 31st March 2025.
[b] Consideration was given to the draft specifications for both Contracts and if the renewal contracts should be for a three or five year period.
Resolved that:
[i] The draft documentation be approved.
[ii] The Contracts be for three years with a proviso to be extended to five years.
565. 2025-2026 SUGGESTIED EVENTS
[a] Consideration was given to the above.
Easter Event
Christmas Market
Bands/Singers and Foor Stalls early evening
Holiday Fayre in June
Cheese and Wine Tasting event
Holiday Fayre
Health and Beauty Fayre
566. HALING DENE BAR
[a] The PA advised that she has spoken to the Mobile Bar company with regard to a payment/commission for the provision of a bar at Functions/Events.
At present there were no large events at the Haling Dene Centre that would provide sufficient profit to make such a payment.
The Chairman advised that there were two companies who also provide this service, and they should be invited to speak to the PA for an alternative to be considered.
Resolved that a meeting be held with the two bar companies.
567. CHRISTMAS CLOSURE
[a] It was noted the Haling Dene Centre would close on Friday 20th December 2024 at 5.00 pm and re-open on Thursday 2nd January 2025.
568. DATE AND TIME OF NEXT MEETING
Thursday 23rd January 2025 at 7.00 pm.
The meeting closed at 9.40 pm
Chairman: _____________________________ Date: _____________________________