Penkridge Parish Council
Minutes of the Haling Dene Management Committee Meeting
Held on 17th March 2022 at 7.00 pm at the Haling Dene Centre
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings, with the inclusion of confidential matters.
Councillor Calvert Stonehouse [Chairman]
“ Mrs Helen Adams
“ Andrew Adams
“ Mrs Isabel Ford
“ Victor Kelly
“ Anthony Minshall
“ Alan Smallwood
Non-Committee Members in Attendance was Cllrs Ms Jacquie Leach and Mrs Vivienne Smith
Also in Attendance Ms L Hough
There were no members of the public present
Part I – Public Session
Apologies were received from Cllrs John Eastwood, Mrs Petula Hughes , Andrew Lenz and David Oldfield.
465. DECLARATIONS OF INTEREST
There were no declarations of interest.
466. DISCLOSABLE PECUNIARY INTEREST (DPI)
There were no DPIs received.
[a] That the minutes of the meeting of the 27th January be approved as a true and correct record and signed by the Chairman.
[b] The Follow Up sheets were received from the January Haling Dene Management meeting.
Resolved that TJB be asked to undertake their external inspection and works towards the end of November.
468. MATTERS ARISING FROM THE MINUTES
There were no Matters Arising from the minutes.
[a] The Haling Dene Management printouts for the year to date were received.
470. HALING DENE CENTRE
a] The HDC Monthly Inspection Report for March was received.
Items to note from the report were:
Any lights within the grounds be monitored for cleaning/over-hanging branch removal
Enquiries be made with regard to illuminated strips on the front steps
EON be requested to upgrade the bults to LED when the lights were next inspected
The PA to chase up if South Staffordshire Council have considered if the Haling Dene are to have a Charging Point for electric vehicles.
Resolved that the document be page numbered.
[b] The Satisfactory Fire Safety Audit undertaken on 4th February was received.
[c] Consideration was given to options for the Parish Council’s Van when the lease expires in May 2022.
Resolved that the Parish Council keep the van for a further 12 months.
471. AFTERNOON TEA
[a] It was noted that the above event was proving very successful and dates had now been extended to May.
472. QUEEN’S PLATINUM JUBILEE
[a] The PA’s update on the above was received.
Resolved that a Working Group meeting be held after the Easter holidays.
[b] Councillors were remind to put their name forward against events on the attached sheet who will help during the two days of events and it was noted Councillors were invited to help at least two sections.
[c] Councillors were requested to advise who would be in attendance at the Tree Planting on Thursday 2nd June at 11.00 am so arrangements could be made.
Resolved that the PA send an email to all Councillors.
[d] Consideration was given to a letter from the Royal British Legion who requested to plant a tree in the Festival Gardens to mark the above.
[i] The above be agreed
[ii] The two trees to be planted would be the Rowan – Sorbus Joseph Rock and the Crab Apple Tree.
473. HALING DENE CENTRE BAR
[a] It was noted that Premier Pub Co held a Food Festival on 3rd March which proved very successful and had booked the event for 7th April and 5th May between the hours of 4.00 pm and 9.00 pm.
[b] A Wedding Fayre would be held at the Haling Dene Centre on Sunday 24th April.
474. DATE AND TIME OF NEXT MEETING
Thursday 26th May 2022 at 8.30 pm.
475. Local Government Act 1972 – Exclusion of Press and Public – to resolve that the Press and Public be excluded from the meeting during consideration of the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in the appropriate paragraph(s) Section 1 Public Bodies/Admission to meetings Act 1960.
Part II – Private Session
476. HALING DENE CENTRE AFTERNOON RECEPTIONIST
[a] It was noted that the above member of staff had left the Council’s employment.
The PA had advised that she had received the services of South Staffordshire Council’s Human Resources to which there had been a charge of £160.
[b] The Afternoon Receptionist/Bookings Clerk position had been advertised on Village Noticeboards, Website and Social Media.
The meeting closed at 7.50 pm
Chairman: _____________________________ Date: ________________________
Penkridge Parish Council