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Penkridge Parish Council
Minutes of the Recreation and Amenities Committee Meeting
held on 23rd May 2024 at 7.00 pm at the Haling Dene Centre
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings,
with the inclusion of confidential matters.
Present
Councillor Mrs Vivienne Smith [Chairman]
“ Mrs Helen Adams
“ Mrs Petula M C Hughes
“ Andrew Lenz
“ Gary Poston
Non-Committee Members in Attendance were Cllrs Andrew Adams, Mrs Jo Chapman, Victor Kelly,
Christopher Manton and Anthony Minshall.
Parish Administrator Lesley Hough
There was one member of the Public in attendance
Part I – Public Session
The PA gave all Councillors present a document which listed the two Committees and their members also
highlighted in blue Councillors who could be nominated for either a Chairman or Vice Chairman.
Cllr Lenz questioned why his name was not in blue, the PA said because he had not taken his ID
documents into Barclays bank to be verified, he said he may be partly to blame but had done all he
could to be included on the bank mandate. Cllr Lenz said he was not going to attend the meeting,
as he left he slammed the door closed.
Cllr Lenz left the meeting at 7.05 pm.
As Chair of Council Cllr Mrs Adams opened the meeting, she asked the PA if the Committee was
quorate. To which she advised it was.
1669. APOLOGIES
Apologies were received from:
Committee Members – Cllrs Miss Luana Bills, Ron Kenyon and Alan Smallwood.
Non Committee Member – Cllr Sam Harper-Wallis
Cllr Poston asked what the conversation was between Cllr Kelly and the PA. The PA advised that Cllr
Kelly had questioned the fact that the Committee was quorate. She said it was with four Committee
members in attendance; Cllrs Mrs Adams, Mrs Hughes, Poston and Mrs Smith
Cllr Poston said he wanted to know so if he got up and left the meeting he knew it would not be
quorate.
1670. VIDEO/AUDIO RECORDING
[a] Members of the Council and Public in attendance who declared they were video/recording the
meeting were Cllrs Victor Kelly and Gary Poston.
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1671. CHAIRMAN AND VICE CHAIRMAN
[a] There was one nomination put forward for Chairman: Cllr Mrs Vivienne Smith.
Cllr Poston got up and left the meeting at 7.10 pm.
The PA advised that the Committee was now not quorate, they could continue with the meeting and
any decisions would be ‘Resolved to Recommend’ and the minutes would then have to be ratified
by Full Council, or the Committee could agree to not go ahead with the meeting and the items be
placed on the July Recreation and Amenities agenda.
It was agreed by the three Committee members to continue with the meeting and any decisions be
‘Resolved to Recommend’ and these be placed on the June Full Council agenda to be ratified.
Cllr Mrs Petula Hughes seconded the nomination for Cllr Mrs Smith to stand as Chair.
Resolved to Recommend that Cllr Mrs Vivienne Smith be accepted as Chair of the Recreation
and Amenities Committee.
[b] As there were no members of the Committee in attendance and eligible to be a Vice Chair this
would be considered at the July meeting.
1672. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
1673. DISCLOSABLE PECUNIARY INTEREST (DPI)
There were no DPIs received.
1674. MINUTES
Resolved to Recommend that:
[a] The minutes of the meeting of 28th March 2024 be approved as a true and correct record and signed
by the Chairman.
[b] The Follow Up Sheets were received for the March meeting.
1675. INCOME AND EXPENDITURE
[a] It was noted that the Recreation and Amenities printouts for the year to date will be included on the
June Full Council agenda.
[b] It was noted that the Burial Ground printouts for the year to date will be included on the June Full
Council agenda.
Recreation & Amenities
1676. PLAY AREAS
[a] It was noted that the Heron Play Area would be completed shortly the delay had been due to the
poor weather conditions.
[b] It was noted the Parish Council had now received the S106 monies for Cameron Homes and the
order would now be placed for the outdoor gym equipment for the Horsefair and Wolverhampton
Road Play Areas.
[c] It was noted the Play Area Inspections for 2024 are to be undertaken by Morral Play Services during
July.
1677. ALLOTMENTS
[a] It was noted the notes from the Allotment Holders meeting on 23rd May would be placed on the 25th
July Recreation and Amenities agenda for consideration.
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1678. HIGHWAY MATTERS
[a] Consideration was given to the documents for the Speed Indicator Devices and how the Committee
wished to take this forward.
Resolved to Recommend that this item be included on the July agenda for consideration.
[b] An email was received to Cllr Alan White which requested details of the Schedule of Works for Haling
Road and Bellbrook.
[c] An email was received dated 9th May from SCC Cllr Mark Deaville following Cllr Williams email giving
Penkridge Monthly Performance and questions raised by Cllr Poston.
1679. KINGFISHER WALK
[a] It was noted that a fallen tree across the brook had been removed by M Bissell Trees and Hedges at
a cost of £150.
[b] Consideration was given to a quotation from Penkridge Fencing to have two six feet gates at a cost
of £1,452 placed at the entrance to the open space to stop youths gaining access to the open
space and gathering on evenings and the weekends.
Resolved to Recommend that the grass and shrubs be left to grown naturally and South
Staffordshire Council be asked to not cut the grass and shrubs.
1680. PENKRIDGE COMMUNITY MANAGED LIBRARY
[a] The minutes were received from the Volunteer meeting of 15th March.
Burial Ground
1681. MEMORIAL TREE
[a] An email was received dated 29TH March requesting to place a memorial Williow tree in the Burial
Ground.
Resolved to Recommend that a Willow tree not be allowed due to the vast spread of the roots but
Council would approve a native British tree.
CONIFER REMOVAL
[b] Consideration was given to a quotation from M Bissell Trees and Hedges to remove the very large
conifer at the entrance pathway from the car park at a cost of £220.
Resolved to Recommend that the above quotation be accepted.
[c] Consideration was given to a seven foot fir tree to be planted in replacement of the conifer and
donated by the Contractor.
Resolved to Recommend that the above be approved.
1683. DATE AND TIME OF NEXT MEETING
Thursday 25th July 2024 at 8.30 pm.
The meeting closed at 7.30 pm
Chair: _____________________________ Date: _____________________________