Penkridge Parish Council
Haling Dene Centre
Cannock Road
Penkridge
Stafford
ST19 5DT
2nd June 2022
To: Members of the Penkridge Parish Council
Dear Sir/Madam
I write to invite you to attend a meeting of the Penkridge Parish Council to be held on Thursday 8th June 2023 at
7.30 pm.
Yours faithfully
Lesley Hough
Parish Administrator
Part I – Public Session
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings, with the
inclusion of confidential matters.
AGENDA
1. APOLOGIES
2. PERSONALIA AND EVENTS
[a] To receive the above for June 2023.
[b] Members of the Council and Public in attendance to declare if they are video/audio recording the
meeting.
3. DECLARATIONS OF INTEREST
4. DISCLOSABLE PECUNIARY INTEREST (DPI)
To receive and consider any DPI requests.
5. PUBLIC PARTICIPATION
As per Standing Orders – Public Participation 7.3[a], 33.5, 33.6, 33.7 and 33.8 [attached]
6. POLICE MATTERS
[a] To receive a Police report for May, if available.
7. SOUTH STAFFORDSHIRE & STAFFORDSHIRE COUNTY COUNCIL
[a] To receive updates/reports from the above Councillors.
8. MINUTES
[a] To approve the minutes of the Full Council meeting of the 18th May 2023.
[b] To receive the Follow Up Sheets for Full Council, Haling Dene Management and Recreation and
Amenities.
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9. COMMITTEE MINUTES
To note the minutes of the:-
[a] Planning Minutes for 18th May 2023.
[b] Haling Dene Management Minutes for 25th May 2023
[c] Recreation and Amenities Minutes for 25th May 2023
10. WORKING GROUP MINUTES
[a] To note that no minutes have been received.
11. OUTSIDE GROUPS WITH PC REPRESENTATION
[a] To note that no minutes have been received.
12. ACCOUNTS
[a] To approve the accounts for payment for the months of April and May 2023.
[b] To receive the expenditure summary print outs for April and May 2023.
[c] To note the April and May Monthly Summary of Accounts and Pie Chart for the website.
13. POLICIES AND PROCEDURES
To note that the below Polices/Procedures will be included on the July Full Council agenda:
[a] Business Continuity Plan
[b] Business Risk Assessment
[c] Dispensation Procedure
14. DECLARATIONS OF INTEREST
[a] Councillors are reminded that they are required to complete their Disclosable Pecuniary and Other
Interests Forms within 28 days of being elected and to note the last date to submit forms to the PA is 27th
June.
15. ONE AND FOUR YEAR PLAN
[a] The Council moves to develop a one and four year plan in order for the Council to focus its efforts around
specific core goals and achievements.
[b] The Parish Council to form a special Working Group for interested members to meet on Wednesday 28th
June at 6.30 pm to consider the above and put proposals for consideration to the July Full Council
meeting.
16. GRANTS
To receive and consider grant applications, together with the guidelines, from:
[a] Penkridge Anglo German Remembrance Day Association for a grant of £300 towards their room hire costs
for the Remembrance Day Reception at the Haling Dene Centre.
[b] Penkridge Parochial Church Council for a grant of £1,500 towards the cost of the Churchyard
maintenance.
[c] Penkridge Voices Community Choir for a grant of £500 towards the cost of room hire, music and music
accompaniment.
[d] Penkridge Civic Society for a grant of £1,000 for a new combi boiler.
[e] Penkridge Peace Memorial Hall for a grant of £500 towards the cost of replacing the Water Heater in the
Kitchen with a high efficiency one.
[f] Penkridge Litter Pickers for a grant of £250 to purchase new equipment and pay for Liability Insurance.
[g] Penkridge Phoenix Art Club A for a grant of £500 towards their room hire costs.
17. CYBER RISK AND RESILIENCE
[a] To note the Parish Council have completed the above on 25th May 2023.
[b] To note the presentation slides will be circulated to all Councillors for information.
17. DATE AND TIME OF NEXT MEETING
Thursday 13th July 2023 at 7.30 pm.
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18. Local Government Act 1972 – Exclusion of Press and Public – to resolve that the Press and Public be
excluded from the meeting during consideration of the following items of business on the grounds that
they are likely to involve the disclosure of exempt information as defined in the appropriate paragraph(s)
Section 1[2] Public Bodies/Admission to meetings Act 1960.
Agenda Item 5
Standing Orders – Public Participation
7.3
[a] For a period of no longer than 15 minutes at the commencement of the meeting to
receive comments from the general public present at the meeting, concerning relevant
items or business of the Council. No person may speak for more than 2 minutes at the
discretion of the Chairman.
33.5 The public are permitted to make representations, answer questions and give evidence
in respect of any item.
33.6 The period of time which is designated for public participation in accordance with
standing order above shall not exceed 15 minutes.
33.7 Each member of the public is entitled to speak once only in respect of business itemised
on the agenda.
33.8 A question asked by a member of the public during a public participation session at a
meeting shall not require a response or debate.
