Haling Dene Management Minutes 25th May 2023

Penkridge Parish Council

Minutes of the Haling Dene Management Committee Meeting

Held on 25^th May 2023 at 7.00 pm at the Haling Dene Centre

Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings, with the inclusion of confidential matters.

Present

Councillor   Mrs Petula Hughes     [Chairman]

“       Mrs Jo Chapman        [Vice Chairman]

“       Andrew Adams

“       Mrs Helen Adams

“       Sam Harper-Wallis

“       Victor Kelly

“       Anthony Minshall

Non-Committee Members in Attendance were Cllrs Ron Kenyon, Andrew Lenz, Gary Poston,

Alan Smallwood and Mrs Vivienne Smith

Parish Administrator       Lesley Hough

There was no members of the Public in attendance

Part I – Public Session

477. APOLOGIES

There were no apologies received.

478. VIDEO/AUDIO RECORDING

[a]     Members of the Council and Public in attendance who declared they were video/recording the meeting was Cllr Gary Poston.

479. CHAIRMAN AND VICE CHAIRMAN

[a]    There was one nomination put forward and seconded for Chairman: Cllr Mrs Petula Hughes.

Cllr Mrs Hughes accepted the position of Chairman to the Haling Dene Management Committee.

[b]    There was one nomination put forward and seconded for Vice Chairman: Cllr Mrs Jo Chapman.

Cllr Mrs Chapman accepted the position of Vice Chairman to the Haling Dene Management Committee.

480. DECLARATIONS OF INTEREST

There were no declarations of interest.

481. DISCLOSABLE PECUNIARY INTEREST (DPI)

There were no DPIs.

482. MINUTES

Resolved

The minutes of the meeting of the 23^rd March 2023 be approved as a true and correct record and signed by the Chairman.

[b]    The Follow Up Sheets were received for the March meeting.

483. INCOME/EXPENDITURE

[a]    It was noted that the Haling Dene Management printouts for the year to date would be included on the June Full Council agenda.

484. HALING DENE CENTRE

[a]    It was noted that Planning Permission had been granted for the tree works and M Bissell Trees and Hedges undertook the work on 5^th May as per the approved quotation at the 23^rd March meeting.

[b]    The HDC Monthly Inspection Report for May were received.

Councillors raised the grass/weeds at the side of Room 1 and loose slabs on the patio close to the railings.

[c]     It was noted that Staffordshire County Council Leasing had extended the van lease for an additional 12 months expiring in May 2024.

[d]    Consideration was given to a quotation from TJB Properties Services to replace the Fire Door in Room 29 at a cost of £800.

Resolved that the quotation from TJB Property Services be approved.

[e]     Consideration was given to a quotation from P B Wright to supply and fit a hard wood replacement window in Room 32 at a cost of £1,000.

Resolved that the quotation from P B Wright be approved.

[f]      Consideration was given to an email dated 27^th March from TJB Property Services regarding the automatic door closer at the top of the stairs.

Resolved that the door closer be removed.

[g]    Consideration was given to a quotation from A Ghent and Son, SCC recommended, to have a tow bar fitted to the van at a cost of £395 plus VAT.

Resolved that a tow bar is not fitted to the van.

[h]     It was noted that Age UK would no longer have Exclusive rooms at the Haling Dene Centre.

485. DATE AND TIME OF NEXT MEETING

Thursday 27^th July 2023 at 8.30 pm.

486. Local Government Act 1972 – Exclusion of Press and Public – to resolve that the Press and Public be excluded from the meeting during consideration of the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in the appropriate paragraph(s) Section 1[2] Public Bodies/Admission to meetings Act 1960.

The meeting closed at 7.26 pm

Chairman: _____________________________                        Date:         _____________________________