Penkridge Parish Council
Minutes of the Haling Dene Management Committee Meeting
Held on 27th October 2022 at 7.00 pm at the Haling Dene Centre
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings,
with the inclusion of confidential matters.
Councillor Calvert Stonehouse [Chairman]
“ Andrew Adams [Vice Chairman]
“ Mrs Helen Adams
“ Sam Harper-Wallis
“ Victor Kelly
“ Anthony Minshall
Non-Committee Members in Attendance were Cllrs John Eastwood and Mrs Vivienne Smith
Also in Attendance Ms L Hough
There was one member of the Public in attendance
Part I – Public Session
Councilor Stonehouse declared he was audio recording the meeting.
Apologies were received from Committee Members Cllrs Gordon Hawkins, Mrs Petula Hughes, and
David Oldfield, and Non Committee Members Cllrs Andrew Lenz and Alan Smallwood.
498. DECLARATIONS OF INTEREST
There were no declarations of interest.
499. DISCLOSABLE PECUNIARY INTEREST (DPI)
There were no DPIs.
The minutes of the meeting of the 28th July 2022 be approved as a true and correct record and
signed by the Chairman.
[b] The Follow Up Sheets were received for the July meeting.
[a] The Haling Dene Management printouts for the year to date were received.
502. COMMITTEE BUDGETS 2023-2024
[a] It was noted that the item of improvement/project for the 2023/2024 financial year would be the
Ground Floor Ladies and Gents toilets and to capitalise the budget balance for 2022/2023.
Councillors also requested that costing be obtained for new projector and two 65in TVs for
503. ROOM HIRE CHARGES – 2023/2024
[a] Consideration was given to if the Committee wished to increase the Room Hire Charges for the
coming financial year.
Resolved that the room hire costs for the coming year not be increased.
504. HALING DENE PLANNED MAINTENACE PROGRAMME YEAR 6
Consideration was given to what should be undertaken during Year 6 of the above and how this
should be taken forward, taking into account funding available.
Councillors requested that possible costs be obtained for heating zones for the building and a flood
guard be placed on the front of the cellar barrel access door to stop the cellar from flooding.
505. HALING DENE CENTRE
[a] It was noted the work to the Boundary Wall was now complete.
[b] The HDC Monthly Inspection Report for October was received.
[c] Consideration was given to removing the majority of the shrubs from the rear border to the patio
and replacing with smaller shrubs some bedding plants and woodchip.
Resolved that costings be obtained and this be placed on the January agenda for consideration.
[d] It was noted that TJB had been requested to give a date for their yearly maintenance check of the
Haling Dene building.
[e] Consideration was given to a report and quotation from DR-IT Services following a Survey of the
Centre’s Broadband and connections.
Councillors asked that consideration could also be given to a Fibre Optic point being installed.
Resolved that the quotation be approved for £1,864.
[f] Consideration was given to what provisions the Committee could consider helping with Climate
506. KING’S CHARLES CORONATION
Consideration was given to if the Council wished to hold any events for the above weekend 6th and
7th May 2023.
Resolved that a working Group be formed of interested Councillors.
507. GRASS CUTTING AND HORTICULTURAL CONTRACTS
[a] It was noted that the three-year Contract for the above was due to expire on 31st March 2023.
[b] Consideration was given to if the Committee wished to extend the contracts for a further two years.
[i] The Grass Cutting Contract be extended for a further two years.
[ii] The Horticultural Contract go out for Tender.
508. BAR FACILITY
The PA advised that the Bar Company currently providing a bar service for events had notified the
Council they did not wish to continue after their contract ended in December 2022.
Resolved that the company be asked to meet Councillors and the Councillors interested in
attending the meeting were Cllrs Mrs Helen Adams, Victor Kelly, Anthony Minshall and Sam HarperWallis.
509. CHRISTMAS CLOSURE
It was noted the Haling Dene Centre would close on Wednesday 21st December 2022 and re-open
on Tuesday 3rd January 2023.
510. DATE AND TIME OF NEXT MEETING
Thursday 26th January 2023 at 7.00 pm.
511. Local Government Act 1972 – Exclusion of Press and Public – to resolve that the Press and Public be
excluded from the meeting during consideration of the following items of business on the grounds
that they are likely to involve the disclosure of exempt information as defined in the appropriate
paragraph(s) Section 1 Public Bodies/Admission to meetings Act 1960.
The meeting closed at 10.00 pm
Chairman: _____________________________ Date: _____________________________
Penkridge Parish Council