Penkridge Parish Council
Minutes of the Haling Dene Management Committee Meeting
Held on 25th January 2024 at 8.30 pm at the Haling Dene Centre
Audio recordings will be made of all Ordinary and Special Council meetings and Committee meetings,
with the inclusion of confidential matters.
Present
Councillor Mrs Petula Hughes [Chairman]
“ Victor Kelly [Vice Chairman]
“ Andrew Adams
“ Mrs Helen Adams
“ Miss Luana Bills
“ Mrs Jo Chapman
“ Sam Harper-Wallis
“ Anthony Minshall
Non-Committee Members in Attendance were Cllrs Ron Kenyon, Gary Poston, Mrs Vivienne Smith and Alan
Smallwood
Parish Administrator Lesley Hough
There was no members of the Public in attendance
Part I – Public Session
512. APOLOGIES
Non Committee Members: Apologies were received from Cllrs Andrew Lenz and Chris Manton.
513. VIDEO/AUDIO RECORDING
[a] There was one member of the Council who declared they were video/recording the meeting, Cllrs
Victor Kelly and Gary Poston.
514. DECLARATIONS OF INTEREST
There were no declarations of interest.
515. DISCLOSABLE PECUNIARY INTEREST (DPI)
There were no DPIs.
516. MINUTES
Resolved that
[a] The minutes be approved for the meeting of 26th October 2023 and consideration was given to
matters arising therefrom.
[b] The Follow Up Sheets from the October meeting was received.
Cllr Poston gave his report for alternative cooling systems for the bar.
Councillors thanked Cllr Poston for his information and agreed to invite the company from Telford to
give their thoughts and a quotation for Flash Coolers, Shelf Coolers and maybe new pipework. The
PA to also speak to Coors to see if there would be a cost to remove the old equipment.
Resolved that:
[i] The PA ask A1 BarStuff to come and give their thoughts and a quotation for Flash Coolers, Shelf
Coolers and maybe new pipework.
[ii] Coors to see if there would be a cost to remove the old equipment.
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517. INCOME/EXPENDITURE
[a] The Haling Dene Management printouts for the year to date were received.
Cllr Kelly asked if there could be an advertisement placed in the Penkridge Advertise promoting the
Centre and rooms as the Haling Dene Advertising budget had hardly been used.
Cllr Harper-Wallis also recommended that we use the Facebook Boost when placing
advertisements and set a spend limit of £50.
518. HALING DENE CENTRE
[a] The Function list was received for 2024 to date.
[b] It was noted AGE UK were moving into the second floor of the building from 1st March.
[c] Approval was given to the PA’s action in conjunction with the Chair of Council and Chair of Haling
Dene to undertake the roof work following the fallen tree during the Christmas holidays by TJB
Properties at a cost of £1,332 plus VAT.
Resolved that an additional Tree Survey be undertaken in 2024-2025 following the damage to the
tree.
[d] Consideration was given to a quotation from TJB Properties to undertake work to the building
following a damp survey at a cost of £661.61 plus VAT.
Resolved that the above quotation from TJB Properties be approved.
519. CHRISTMAS MARKET & LIGHTING
[a] Consideration was given to if the Council wished to hold the Christmas Market at the Haling Dene
this year.
Resolved that:
[i] A Christmas Market be held at the Haling Dene Centre on Friday 6th December.
[ii] The provision of more Children’s activities be considered.
[iii] Cllr Mrs Hughes to speak to Penkridge Voices to see if they would perform at the event.
[iv] The Council liaise with Traders and Organisations in the Village.
[b] The PA advised that the Christmas Lights event appeared to have been a success and the event
organiser was looking to hold the event again for 2024 with additional dates.
520. MOTHER AND TODDLER GROUP
[a] It was noted that a Mother and Toddlers group had started at the Haling Dene on Tuesday 23rd
January for a six week trail. Consideration was given to if the Council do not charge for the room
hire as it was a Community Event. Cllr Mrs Viv Smith gave an update on the first day of the Group
meeting, which had been very successful with 39 children attending with either their Parents or
Grand-parents.
A proposal was put forward that any Parish Council Initiatives that they provide for the Community
are not charged room hire.
Councill Smallwood asked for a named vote:
For the proposal Cllrs Andrew Adams, Mrs Helen Adams, Miss Luana Bills, Mrs Jo Chapman, Sam
Harper-Wallis, Mrs Petula Hughes and Anthony Minshall. Against the Proposal Cllr Victor Kelly.
Resolved that any Parish Council Initiatives that they provide for the Community are not charged
room hire.
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521. HALING DENE EVENTS 2024
[a] Consideration was given to what events the Committee wished to hold for the forthcoming year.
Suggestions put forward by Councillors were:
Childrens Easter event on Saturday 6th April
Summer Fayre and Band Concert on Saturday 20th July
Evening with the Lavendar Girls with Street Food and the Bar open on a Friday evening in August
Beer Festival in October
Christmas Market on 6th December.
Council agreed to have a Working Group meeting on Wednesday 31st January at 6.00 pm for any
interested Councillors.
Resolved that there be a Working Group meeting on Wednesday 31st January at 6.00 pm for any
interested Councillors to consider the above.
522. DATE AND TIME OF NEXT MEETING
Thursday 28th March 2024 at 7.00 pm.
The meeting closed at 9.50 pm
Chairman: _____________________________ Date: _____________________________
